AGM 2026 Agenda

News

NOTICE OF ANNUAL GENERAL MEETING TO BE HELD AT RIVERSIDE SPORTS CLUB ON MONDAY 29th JUNE 2026 at 17H30.

AGENDA

  1. Notice of Meeting
  1. Quorum
  1. Remembrance
  1. Apologies
  1. Confirmation of the minutes of the previous Annual General Meeting
  1. Matters arising from previous minutes.
  1. Acceptance of 2025 Annual General Meeting minutes:
  1. Executive Committee Report of the affairs of the club for the year under review
  1. Approval of the Annual Financial Statements for the year ended 31 December 2025
  1. Appointment of Auditors
  1. Election of Office Bearers:

11.1 Nominations are called for the office of: ‘Chairman’ and ‘Deputy Chairman’ for a one-year term.

The following are the present incumbents:

Chairman: Mr Dave Wright has advised that he is available for re-election as Chairman.

Deputy Chairman: Mr Malcolm Kennedy has advised that he is available for re-election as Deputy Chairman.

11.2 Nominations are called for the office of ‘Treasurer’ for a one-year term.

Treasurer: Mr. Martin Baker, the present incumbent, has advised that he is available for re-election as Treasurer.

11.3    Nominations are called for two Additional Members

Ms Janine Wilmers having been elected for two terms in 2024, has stepped down at the completion of her term.

Michael Botha having been elected for two terms in 2024 is available to serve an additional two term period.

Please note that all Committee nominations must be in writing, giving the full names of the proposer and seconder and include a written acceptance of the nomination by the nominee on the attached form.

Nominations for the positions referred to above must be lodged with the club manager gm@riversidesports.co.za no later than Monday 22nd June by no later than 17h00

  1. Proposed Change in club membership administration

Motivation:

As club membership grows, it places an increasing administrative burden on the volunteer members who undertake the membership administration of the respective sporting sections, often without any gratuities for their contributions and efforts. This has resulted in inaccurate records of membership uptake as well as a growing debtors’ books as unpaid subscriptions are not followed up or collected.

It is proposed that the main club may, with the assistance of the sections, consider taking on the function of administering the membership enrollment, registration and collection of subscriptions to allow the sport sections to concentrate on the playing of the sport and not on the administration of membership of the sport.

Point of Clarity:

This change will envisages a centralized Riverside member registration and payment and sport registration process, preferably through an online facility. Full membership fees are proposed to be paid over to the main club, the main club fee will then be collected, with the balance being dispersed to the affilated club sporting sections. This additional administrative function by the main club is likely to necessitate an additional part-time employee.